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Advance Commercial Information: Rail

Like other modes, rail carriers transporting goods into Canada are required to transmit conveyance and cargo data electronically to the CBSA prior to arrival.

The cargo and conveyance data must be received by the CBSA a minimum of two hours before the conveyance arrives at the border.

Cargo data elements for rail is the same as that for highway carriers. Rail cargo data includes the following. Items with an * are those that are determined in accordance with the ECCRD.

  1. Code provided by the Agency to identify the movement of the shipment *
  2. Cargo control number — Number assigned by the carrier, beginning with its carrier code, to identify the shipment
  3. Code provided by the Agency to indicate every condition that applies to the carriage of the shipment and that is listed in the bill of lading, waybill or similar document that is issued by the carrier and that relates to the carriage of the shipment *
  4. Manifest quantity and qualifier — Number and nature of pieces indicated on the bill of lading, waybill or similar document that is issued by the carrier and that relates to the carriage of the shipment
  5. Code provided by the Agency to identify the mode of conveyance *
  6. In the case of a shipment that was transported by vessel from a location outside Canada or the United States to a port in the United States and that will then be transported by a highway conveyance or a rail conveyance from the United States to Canada without passing through any other country, the ocean bill of lading number (the number assigned by the carrier that operated the vessel to the bill of lading, waybill or similar document that was issued by that carrier and that relates to the carriage of the shipment on board the vessel)
  7. Estimated date of arrival of the conveyance in Canada
  8. Foreign address where the shipment is transferred to the carrier that will transport it to Canada, if that address is different from the shipper’s address
  9. Foreign address where the shipment is loaded onto the conveyance that will transport it to Canada
  10. If a cargo container contains all or part of the shipment or is an empty cargo container that is for sale,
  • the number that identifies the cargo container,
  • the number assigned by the carrier that describes its size and type, and
  • the seal numbers for it, if any
  1. Consolidation indicator that indicates whether the shipment consists of more than one shipment for which a freight forwarder is responsible *
  2. Description of the goods in the shipment
  3. The Customs Tariff item number that applies to each good in the shipment
  4. Each UN number listed in column 1 of Schedule 1 to the Transportation of Dangerous Goods Regulations that applies to a good in the shipment
  5. Weight of the shipment and unit of measurement
  6. Name and address of the shipper of the shipment
  7. Name and address of the consignee of the shipment, every delivery address and name of every person to be notified, as indicated on the bill of lading, waybill or similar document that is issued by the carrier and that relates to the carriage of the shipment
  8. Customs Self-Assessment (CSA) indicator that indicates whether the importer of the shipment has given written instructions to the carrier to submit a request to the Agency under paragraph 32(2)(b) of the Act for its release and, if so, the importer’s business number *
  9. Code provided by the Agency to identify the customs office in Canada at which the carrier expects a report to be made under section 12 of the Act with respect to goods transported on board the conveyance *
  10. Code provided by the Agency to identify the location where the shipment will be unloaded from the conveyance in Canada *
  11. Location where the release of the shipment will be sought
  12. Description of all markings on the outer packaging of the shipment, if any

Rail conveyance data includes the following. Items with an (*) are those that are determined in accordance with the ECCRD.

  1. Conveyance reference number — Number assigned by the carrier, beginning with its carrier code, to identify the trip to Canada by the rail conveyance
  2. Code provided by the Agency to identify the customs office in Canada at which the carrier expects a report to be made under section 12 of the Act with respect to goods transported on board the conveyance *
  3. Estimated date and time of arrival of the conveyance in Canada
  4. Code provided by the Agency to identify the mode of conveyance *
  5. Codes provided by the Agency to indicate whether the conveyance and each rail car that is part of the conveyance are empty or loaded *
  6. Number assigned by the carrier that identifies each locomotive
  7. Number assigned by the carrier that identifies each rail car
  8. Number that identifies each cargo container on board the conveyance
  9. Manifest summary list — List of all of the primary cargo control numbers (the number assigned by the carrier, beginning with its carrier code, to a bill of lading, waybill or similar document that is issued by the carrier and that relates to the carriage of specified goods on board the conveyance).

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